Requesting Student Data

How Do I Request Student Data?

Depending on the nature of your request, the office or department that will be able to service you may vary. In most cases, the first touch point for data should be your college or department. Each college/office has designated individuals with access to varying amounts of data. Access is determined based on multiple factors, including role at the university. Please contact your college administrative office to identify your specific college contact.

If your college/office approves your request but does not have access to the level of data you need, the next step is to contact either the Office of the University Registrar or Office of Institutional Research (IR). The Office of the University Registrar provides data to faculty and staff primarily for internal education needs (student/course/program/department level). Census information is available on the Registrar Reporting site. The Office of the University Registrar does not provide data for student projects. For expediency, data requests should be submitted via the request form in ServiceNow.

IR handles data requests for external stakeholders (accrediting bodies, IPEDS, etc.), creates the institutional fact book that includes data on faculty/staff, provides institutional support for survey research and evaluation, and performs in-depth analysis for strategic decision makers.

What if I Need Data for Research Purposes?

All institutional research initiatives must be approved through the Institutional Review Board (IRB). The Office of the University Registrar can de-identify information for approved research initiatives. Please note that the registrar’s office does not provide student email addresses for research purposes and is unable to respond to student requests for data for class projects.  

Access to and use of student data is governed by both the Family Educational Rights and Privacy Act (FERPA) and university policies, including the university FERPA policy, and requests for data must adhere to both. Protecting student data is a shared responsibility of all university faculty, staff, administrators, and third-party contractors.